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Our experts help you plan, implement, and optimize your Company Intranet Design and Extranet System for maximum efficiency. Whether you're setting up a simple Company Intranet or need a complex Extranet System, we ensure your system is tailored to meet your business goals.

A Company Intranet is a collection of private networks within an organization, designed exclusively for internal use and not accessible by the public from the internet. In its simplest form, a Company Intranet utilizes local area network (LAN) and wide area network (WAN) technologies. Intranets serve multiple purposes within an organization, such as sales and customer relationship tools, project management systems, sophisticated corporate directories, and more. Effective Intranet Design is crucial for optimizing the efficiency of your business intranet.

An Extranet System allows external users to access specific subsets of information from your organization’s intranet. While Intranet Systems are designed for internal communication and collaboration, an Extranet System is ideal for sharing information with external partners, vendors, or customers. This concept became popular in the late 1990s and early 2000s when industries began creating centralized repositories of shared data, accessible through the web but only to authorized users. Essentially, an Extranet extends the functionality of your Intranet to a wider audience.

General Use of a Company Intranet

The Company Intranet facilitates communication, collaboration, and business operations. Common use cases include:

• Communication and collaboration (e.g., audio/video conferencing).

• Web publishing (e.g., company newsletters).

• Intranet portal management (e.g., integrating various technologies).

• Business operations and management (e.g., inventory control).

With a well-designed Company Intranet, employees can efficiently access tools and applications needed to perform their tasks, leading to increased productivity. The intranet serves as a platform for corporate culture change, enabling employees to discuss key issues, generate new ideas, and improve overall quality. Additionally, since Intranet Systems are often mobile-friendly, they offer the benefit of being environmentally friendly and cost-effective.

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SharePoint and Office 365 for Intranet and Extranet Solutions

An example of intranet software is SharePoint, a web-based, collaborative platform that integrates seamlessly with Microsoft Office. SharePoint is widely used as a document management and storage system, but it also offers advanced capabilities for custom Intranet Design and external collaboration via Extranet Systems.

Office 365 plans for business include services like SharePoint and Skype, making it a great choice for businesses looking to implement both Company Intranet and Extranet Systems. The platform offers flexibility and integration with other Microsoft tools, providing a complete productivity suite.

Advantages of an Extranet System

Implementing an Extranet System provides numerous advantages for your business, including:

• Efficient data exchange through Electronic Data Interchange (EDI).

• Exclusive sharing of product catalogs with trade partners.

• Collaboration with other companies on joint development efforts.

• Shared access to services between multiple companies.

• Joint training programs with other companies.

However, there are also some challenges to consider, such as the cost of implementing and maintaining an Extranet System, especially if hosted internally. Security is another concern, particularly when handling sensitive or proprietary data.

Explore best practices for SharePoint governance and user adoption