0
R0.00
0 items
Transform your workplace with a powerful, fully customised ESS portal designed and built on Microsoft SharePoint. Streamline HR processes, improve employee experience, and dramatically reduce administrative workload — all within your existing Microsoft 365 environment.
An Employee Self Service portal replaces the back-and-forth emails, paper forms and manual spreadsheets that consume HR teams' time. Staff can access, update and manage their own employment data through a secure, intuitive portal — without needing to contact HR for routine tasks.
Built directly on Microsoft SharePoint, our ESS system lives inside your existing Microsoft 365 tenant. There's no separate software to procure, no new vendor to manage, and no additional infrastructure to maintain. Your employees sign in with the same credentials they already use for Teams, Outlook and OneDrive.
We build fully customised ESS solutions tailored to your organisation's needs — every feature is optional, and additional modules can be added at any time.
Digital leave applications with automated approval workflows, balance tracking, leave calendar visibility and manager dashboards — eliminating paper forms entirely.
Digital timesheet submission, project time tracking, attendance logging and automated reminders for outstanding timesheets — giving managers real-time visibility.
Centralised access to HR policies, company documents, SOPs and employee handbooks — version-controlled, searchable, and always up to date.
Track mandatory training completions, assign courses, manage certificates and send automated reminders — keeping compliance up to date across the organisation.
Secure, self-service payslip access with role-based permissions. Employees view their own documents only — no more distributing payslips via email or printing.
Digital expense claim forms with receipt uploads, multi-stage approval workflows, reimbursement tracking and compliance with company travel and expense policies.
Digital appraisal forms, self-assessment submissions, manager feedback collection and goal tracking — replacing disconnected spreadsheets and PDFs with a structured, auditable process.
Company news, policy updates and announcements broadcast to all staff — with read-confirmation tracking to ensure important communications are acknowledged.
Staff update their own contact details, emergency contacts, banking information and personal particulars — reducing HR data entry and keeping records accurate.
All HR request forms — from employment letters to policy acknowledgements — digitised and automated with Power Automate approval flows and notification triggers.
Structured onboarding checklists, document collection, task assignments and IT provisioning requests — ensuring every new hire has a consistent, welcoming first experience.
Employee suggestion box, general support requests and workplace issue reporting — with automated routing to the right person and full audit trail of responses.
These are the most commonly requested ESS forms and apps. Every module is fully customisable to your processes — and we can add anything extra you need.
From initial scoping to go-live, our structured process ensures your ESS portal is delivered on time, on budget and perfectly aligned to your organisation's needs.
Organisations that implement a well-designed ESS system consistently report significant reductions in HR administrative burden, faster processing times for routine requests, and measurable improvements in employee satisfaction.
When employees can access and manage their own employment information — without chasing HR or waiting for a response to an email — the entire organisation becomes more efficient. HR teams reclaim hours every week to focus on high-value strategic work instead of routine data entry and document distribution.
Because our ESS system is built on SharePoint and integrated with Power Automate, every approval request is automatically routed to the right person, escalated if not actioned, and logged with a complete audit trail — without any manual intervention.
SharePoint is not just a document management platform — it is a full enterprise application framework. Building your ESS inside SharePoint means it's secure, scalable and deeply integrated with every other Microsoft 365 tool your organisation already uses.
Organisations across South Africa and beyond have transformed their HR operations with our SharePoint ESS systems.
We had HR systems in all different locations and SharePoint Systems helped us integrate it all together into one easy SharePoint site. Our HR team now operates from a single source of truth and the time saving has been remarkable.
We'd had Office 365 for five years and didn't realise we had SharePoint too. The ESS system SharePoint Systems built for us has made a big difference to our business — especially the automated leave and expense workflows.
We didn't know how and where to use our Microsoft 365, but SPS helped us immensely. Their support and turnaround time is amazing. The ESS portal our staff use daily is clean, intuitive and has completely replaced our paper-based processes.